Overview

ACME Events, or Event Instances, are the system generated entities that your users and consumers use to buy tickets to visit your venue. Every event contains a start time, capacity, and other defined attributes. An Event can be created through various methods including:


Note: Organization or Private Events will appear in blue on the Event List in Backoffice.


TABLE OF CONTENTS


Editing Event Instances

Users with sufficient permissions can edit a singular Event Instance from the Event List in Backoffice. This is useful if a change is only required for that specific event as an exception. 


To edit an event:

  1. Open the event from the Event List and either double click on the Event name or select the View button on the left.


  2. Select the Edit Event button on the top-right corner of the screen.

The following fields and attributes can can be edited for a specific Event Instance.

*Most commonly edited fields/attributes

  • Event Name
  • Event Description
  • Confirmation and Cancellation emails
  • *Max. Capacity
  • Custom field Designations 
  • Start Time (Note: editing this value will automatically send an email to booked customers alerting them of the new start time)
  • End Time (Note: editing this value will automatically send an email to booked customers alerting them of the new end time)
  • *Sales Channels
  • *Price List
  • Ticket Expiration
  • Flex-pay Schedule
  • Resource Assignments
  • Ticket Layouts
  • Forms

When you are finished making the edits, select the Update button to save and immediately publish the changes.

Note: Changes made to the Event Instance will cause ONLY the changed fields/attributes to become unlinked from the Event Template.


Unlinking Event and creating Exceptions

When edits are made to an Event Instance, this creates an exception from the Schedule that created it. The event is now "unlinked" and it is considered a unique event. This can also happen if an Event Template is edited in certain ways but the Event instance already has tickets booked.  



For example, your venue is offering a "free day". You edit the Event Instance and change the Price List field (at the Event Instance level) to $0 for the ticket types for the one specific day. The Price List field is now unlinked from the Event Template. If we change the Price List at the Event Template level, it will NOT update the Event Instance Price List because we already edited the field at the Event Instance level.


if we edit the Event Template and change a field that has NOT been edited at the Event Instance level, e.g. confirmation email, capacity, etc., the change(s) WILL flow to the Event Instance and update. Because the fields were NOT edited at the Event Instance level, they are effectively still linked to the template.

Relinking Events Back to the Event Template

  1. Editing the unlinked Event Instance.
  2. Select the Green Relink button to force the value to match the Event Template. Any value or field that is seen as an exception will display this button on the right-hand side.

     
  3. Alternatively, the Relink All button at the top of the screen will find all exceptions for this Event Instance and relink them all in one action.


  4.  Select the Update button when finished to save and publish your changes.